Please note that our terms of trade, to which all quotations, estimates and agreements are subject, are as follows:
1. Definitions
In these terms of trade the following words shall have the following meanings: “the Company” means ‘Derbyshire County Cricket Club’,
“the Customer” means the Person, Firm or Company which engages the Company to provide the Services at ‘Derbyshire County Cricket
Club’,“ the Services” means the provision of catering services, function services and supply of consumables; “Consumables” means the
food, drink, wines and spirits supplied by the Company at the event; “the event” means the banquet, function, conference, wedding or
specified occasion, the date of which has been agreed by the parties at which the Company is engaged to provide the Services.
2. Making a Booking
All bookings will be treated as provisional and will held for no more than 7 days pending receipt of a deposit as detailed below relating to
the number of people proposed to attend the event and or the room required to host the event.
3. Numbers Attending and final details
a. At the time of booking the Customer shall provide details of the proposed number of persons attending the event, minimum
chargeable numbers by the company may apply.
b. The Customer shall confirm the numbers attending the event not less than 14 days prior to the event. Charges for the Services
will be based on that number or the number actually attending, if greater. If the Company provides the services for any
numbers less than the guaranteed minimum number previously advised the Company’s charge to the Customer will be based
on the number previously advised and will nevertheless apply in full.
c. Any special dietary requirements, room layout details or equipment requirement must be finalised no later than 14 days prior
to the event by the Customer.
d. The Company may not be able to guarantee delivery of any services, catering or requests made less than 14 days prior to the
event by the Customer.
3. Consumables / food and drink
The Company has the sole right to the provision of the Services in its designated areas at the event and no consumables may be brought
into these areas. Where with the Company’s consent Customers consume their own beverages a corkage charge shall be applied.
4. Charges and Deposits
a. All charges for the Services will be the charges quoted by the Company at the time of booking (subject to any adjustment in
accordance with these terms and conditions) or where no charge is quoted, the charge listed in the Company’s published price
list at the date of acceptance of the customer’s booking.
b. ‘Derbyshire County Cricket Club’ requires at least a 10% prepayment at the time of confirming a booking, however should the
value of your booking be less than £500, full pre-payment will be required. All deposits are non-refundable, or transferrable
and bookings made within 8 weeks of the event may require full and immediate payment.
c. A booking will not be considered confirmed until the designated payments have been paid in full. The Company reserves the
right to cancel the provision of Services to any event for which deposits have not been paid by the due dates.
d. The Company reserves the right to make additional charges for events or event set up commencing before the set time stated
on the contract or running on beyond the normal operating hours of 8am – 12 am indicated on the room hire Tariff.
e. The remaining balance, based on finalised numbers, must be paid no later than 7 days before your event otherwise we will be
entitled to offer the event for resale without refund or notice. Once we have received your final payment, no refunds will be
made.
f. All charges are subject to Value Added Tax at the current rate.
g. All payments are required in Pounds Sterling and the Company accepts cash payments, all major credit cards with cheques to
be made payable to Derbyshire County Cricket Club Ltd.
h. Only in exceptional circumstances will credit be agreed in advance by the Company. In such circumstance the Customer shall
pay the balance of any charges outstanding within 30 days of the invoice date. The Company reserves the right to charge
interest on overdue accounts at a rate of 2% per month.
i. All queries relating to amounts invoiced must be notified in writing to the Company within 7 days of the date of the event
invoice.
j. If credit has not been agreed in advance the Company may ask for a credit card swipe from the event organiser on arrival and
all items ordered at the event must be paid for in full before departure.
5. Cancellations by the Company
a. The Company may cancel the provision of the Services to an Event and forthwith terminate this agreement and the rights
granted to the Customer if: –
i) Strikes, Riots or lock-outs affecting any of the trade in which ‘Derbyshire County Cricket Club’ is concerned; or
ii) Exceptionally adverse weather conditions; or
iii) Loss or damage by fire or floods, or any other cause beyond its reasonable control.
iv) In the unlikely event that the hosting of Derbyshire County Cricket Club home fixture or a major event impacts on the ability
of the company to host the customers event. In such unlikely circumstances any pre payments will be refunded in full.
b. ‘Derbyshire County Cricket Club’ does not accept any liability and shall not be liable for non-completion of the package or for any
delays arising as a result of:
i) The Customer is already in arrears with any payment due to the Company or
ii) A petition is presented or a resolution is passed for the winding up of the Customer
iii) An encumbrance takes possession or a Receiver is appointed over the whole or part of the assets or undertaking of the
Customer: or
iv) The Customer is unable to pay its debts within the meaning of Section 123 of the Insolvency Act 1986 or any statutory
modification of re-enactment thereof; or
v) An application is made to the Court under Section 9 of the Insolvency Act 1986 for an Administration Order in relation to the
Customer or if the Customer passes a resolution for the making of any such application to the court; or
vi) A proposal is made under Section 1 of the Insolvency Act 1986 for a voluntary arrangement in relation to the debts or affairs
of the Customer: or
vii) The Customer shall convene a meeting of or propose to enter into any arrangement with its creditors generally; or
viii) The Customer (being an individual) is adjudicated bankrupt or dies
6. Cancellation by the Customer
a. A confirmed booking shall only be deemed to be cancelled, when the Company receives written notification of the cancellation,
either by letter or email.
b. Where a Customer cancels the provision of the Services the Customer shall pay to the Company the following charges:
i) More than 18 weeks’ notice of cancellation 10% charge
ii) Between 18 and 12 weeks’ notice of cancellation 25% charge
iii) Between 11 and 4 weeks’ notice of cancellation 50% charge
iv) Between 3 and 2 weeks’ notice of cancellation 80% charge
v) Less than 14 days’ notice of cancellation 100% charge
7. Liability
a. The Company shall not be liable to the customer by reason of any delay in performing or any failure to perform any of the
Company’s obligations in relation to the Services if such delay or failure is due to any cause beyond the Company’s reasonable
control [but the charges may be subject to abatement by a fair and reasonable apportionment].
b. The Company shall have no liability to the Customer for any consequential loss to the customer arising out of or in connection
with the provision of the Services pursuant to the Contract (Except in respect of death or personal injury resulting from
negligence) and the total liability of the Company for any other loss of the Customer shall not exceed the price payable by the
Customer for the Services.
c. All goods of any kind placed in the care of the Company, or that of ‘Derbyshire County Cricket Club’ are entirely at the owner’s
risk. ‘Derbyshire County Cricket Club’ accept no responsibility for any personal property or for any vehicles parked within the
grounds.
8. Third Party Suppliers
a. If you wish to book a third party supplier such as a caterer, band or a DJ, you must agree this with us in writing at least 4 weeks
before the event.
b. Any suppliers entering the ground; in compliance with our due diligence regulations, must provide a copy of their Public
Liability Insurance, with a minimum of £5 million limit of indemnity.
c. Agreed food suppliers must provide proof of food hygiene rating and agree to follow the Company’s practices and procedures
which will be supplied at the time of booking.
d. Relevant documents and information must be provided to the Company no later than 14 days prior to your event, failure to
provide the required documents may result in the Company cancelling the provision of service from 3rd party suppliers
9. General
a. No variation to these terms and conditions shall be effective unless agreed in writing and signed on behalf of the Company and
the Customer.
b. These terms and conditions shall prevail over any conditions offered by the Customer
c. These terms and conditions shall be governed and construed in accordance with English Law and each party agrees to submit to
the non-exclusive jurisdiction of the English courts as regards any claim or matter arising
d. All details are correct at time of printing. However you may be advised of slight variations in specification and charge should
circumstances dictate.
10. COVID-19 (This clause is addition to the above standard terms and conditions and is applicable for any events booked before or after 1st September 2020 and will be in effect until notified to the customer in writing)
Both parties acknowledge the ongoing COVID-19 crisis in the UK and accept their obligation to comply with any official guidance from UK Government. The parties agree to communicate without delay any issues they may have in performing their obligations under this agreement. The customer acknowledge that COVID-19 may require the company to take one or more of the following measures for the safety of our staff and the safety of delegates attending the event to which this booking relates: (i) impose maximum delegate numbers at the event; (ii) limit food or drink availability; (iii) impose specific requirements regarding personal protective equipment such as the wearing of masks; and/or (v) limit any planned entertainment for your event; (vi) designate alternative entrance and exit routes;(vii) the event organiser will provide contact details for all attendees 48hours prior to the event for the purposes of track and trace;(viii)The organiser agrees to follow the Covid Safe policy.
In some extreme circumstances the company might consider revising the customers booking fee.
If the customer is obliged due to specific Government restrictions, to close the venue, the company may offer the customer an alternative date for the event but if that cannot be agreed the booking will be deemed cancelled and any deposit will be returned in full with no further payment required. If the customer is unable to provide the agreed delegate numbers because of infections or travel restrictions, then the company will offer either; a proportionate reduced fee for the event or agree to cancel the booking and return any deposit and any additional sums already paid. If delegate numbers decrease below 70% of the contracted number (notified by the organiser in writing a minimum of 15 working days prior to event), the company reserves the right to cancel the event.