Are you planning on running a corporate event? Here are some things to keep in mind to ensure that your event runs smoothly.
From conferences to product launches, these tips will help you plan and run the perfect corporate event that will be sure to entertain and inform your guests.
Understand the Purpose
Firstly, every event has to have a purpose. So what is the purpose of yours? Is it to inform employees of changes in the business? Is it to network with potential clients? Or perhaps you want to engage with customers and launch a new service? Whatever the purpose, this has to be at the forefront of your mind when planning your event.
When hosting an event, it’s important to plan everything. If you have a substantial plan it minimises the risk of anything going wrong. To help you create your own, here are the most important things that should be on your event plan.
Have a realistic understanding of the cost of the event. Get quotes from different service providers to calculate how much you should allocate to the venue, decorations and other essentials to create the best environment for your event.
How many people do you want to invite? Is it a large event or an small-scale meeting? The number should always be accommodated by the size of the place, the program and the budget. If you get a venue too small or too big for the number of guests you have it can drastically ruin the event.
Programme and entertainment
The programme is the reason why you created the event, the running order and what you expect to happen. Refer back to your purpose when planning your programme – do you need to keep it active or formal? Entertainment must also accompany the programme you planned. Ideally, you want to divide the sessions into small parts to give breaks. This will allow them to be more focused in the next session. This is especially useful when giving lots of information as it makes it easier for people attending to keep track of whats going on.
The venue you choose sets the mood for your event, and remember your venue represents you. Never cram people into a small space and don’t also make the mistake of renting an oversized space. Both will make your attendees uncomfortable and can ruin what would have been a good event.
Here is how we can make it easier for you
The success of your event is paramount to us, and we ensure every last detail is not left to chance. Offering transparent Day Delegate Packages with our ‘All Rounder’ from as little as £28 per person plus VAT.
With great road and rail links, 80% of the population can reach us within 90 minutes; making us a central base offering accessibility from the M1, A52, A38 or A50 and with Derby’s train station situated a short distance away.
We are sure that our function and meeting rooms in Derby are the perfect choice for you.
To make an enquiry or for more information about our Party nights, please call 01332 388 105, email [email protected]